Dokta vs Vendor Space

Instant AI Document Analysis

Forget manual data entry. Dokta's core engine combines OCR and powerful AI (Claude by Anthropic) to read, classify, and extract key information from any uploaded document in less than 60 seconds. It automatically identifies the document type, extracts amounts, due dates, client or supplier details, and structures everything for immediate action. This feature is the foundation that turns static documents into dynamic, actionable business data without you lifting a finger.

Automated Invoicing & Quote-to-Invoice Workflow

Create professional invoices and quotes in just a few clicks. For freelancers on day-rate contracts, Dokta can automatically generate monthly invoices. Furthermore, its online quote system allows you to send quotes with an acceptance link, enabling clients to approve digitally. Once accepted, you can convert that quote into a finalized invoice with a single click, streamlining your entire sales-to-cash process and drastically reducing administrative friction.

Real-Time Cash Flow & Anomaly Detection

Gain instant, crystal-clear visibility into your financial health. Dokta provides a real-time dashboard showing billed revenue, collected revenue, unpaid invoices, and VAT. A 12-month graph offers trend analysis at a glance. Beyond visibility, it proactively protects you with smart anomaly detection, alerting you to suspicious changes like modified IBANs, duplicate invoices, inconsistent VAT, or missing numbering, safeguarding your finances.

Intelligent Client Database & Automated Follow-ups

Dokta automatically builds and enriches your client and supplier database directly from your documents, using SIRET data for completeness. It assigns payment behavior scores to help you assess risk. Crucially, it automates the uncomfortable task of chasing payments by sending polite, professional payment reminders for overdue invoices, ensuring you get paid faster without damaging client relationships.

Unified Vendor & Sponsor Dashboard

Vendor Space demolishes the need for multiple disconnected tools by providing a single, real-time dashboard for managing all event participants. Track vendors and sponsors side-by-side, monitor application statuses, view assigned booths, and track collected revenue at a glance. This central command center replaces scattered spreadsheets and email chains, giving you instant visibility and control over every aspect of your event's participant ecosystem without ever switching tabs or platforms.

Visual Booth Mapping & Management

Banish the chaos of manual booth assignments with Vendor Space's interactive, drag-and-drop floor plans. Create visual maps of your event space, designate booth types (e.g., standard, premium), and assign vendors in seconds. The system provides real-time availability updates and automatic conflict detection to prevent double-booking, transforming a typically error-prone and time-consuming process into a simple, visual, and efficient operation that ensures a perfect layout every time.

Integrated Payment Processing & Contracts

Close the loop between acceptance and payment seamlessly. Vendor Space integrates directly with Stripe to enable instant, secure payment collection from vendors, with all fees calculated and tracked automatically. Coupled with built-in digital contract generation and e-signature capabilities, you can send formal agreements, track signing status, and confirm payments all within the platform, eliminating the back-and-forth of invoices and wet signatures.

Self-Serve Vendor Portal

Empower your vendors and save yourself countless hours of communication. Vendor Space provides a dedicated, professional portal where vendors can discover your event, submit complete applications, upload required documents, sign contracts, and make payments entirely on their own. This self-service model drastically reduces administrative queries, ensures data accuracy, and provides a superior, modern experience for your participants from application to event day.

The Freelance Developer or IT Consultant

For freelancers working on Time & Materials contracts, manual monthly invoicing is a repetitive time-sink. Dokta automates it all. Set up your recurring contract once, and Dokta automatically generates and sends invoices, tracks payments, and manages client details. You get to focus on coding and complex problem-solving while Dokta handles the entire billing cycle, ensuring you're paid accurately and on time for every hour worked.

The Creative Freelancer or Project-Based Worker

Managing the workflow from initial quote to final payment is chaotic for creatives. Dokta streamlines it perfectly. Create a polished quote, send it via a professional online link for client acceptance, and with one click, convert the approved quote into a formal invoice. It tracks the project's financial status, manages deadlines, and automates payment reminders, so you can concentrate on your creative work instead of administrative chase.

The Auto-Entrepreneur or Micro-Entrepreneur

Solo entrepreneurs need simplicity and compliance above all. Dokta generates compliant invoices, tracks all income, and provides clear warnings for upcoming URSSAF contribution deadlines. It offers a straightforward, real-time view of earnings against your tax ceiling, eliminating guesswork and stress during declaration periods. It’s the no-fuss financial companion for managing a lean, efficient solo operation.

The Growing Small Business or Agency

As an SMB scales, document chaos can cripple efficiency. Dokta becomes the central document hub for the entire team. It processes incoming supplier invoices, manages outgoing client quotes and contracts, ensures nothing is missed, and provides a unified, real-time view of cash flow and obligations. It brings order, automation, and financial intelligence, allowing the business to grow without administrative overhead spiraling out of control.

Seasonal Markets & Craft Fairs

Organizers of recurring artisan markets, craft fairs, and seasonal festivals use Vendor Space to manage hundreds of vendor applications efficiently. The platform handles custom application forms for different categories, streamlines jury review processes, assigns booths on a visual map, and collects fees seamlessly. This transforms a process that once took weeks of emails and spreadsheets into a smooth, automated workflow, allowing organizers to focus on curating a great event rather than administrative chaos.

Large-Scale Conferences & Trade Shows

For complex conferences with tiered sponsorships and diverse exhibitors, Vendor Space provides the necessary structure. Organizers can create custom sponsorship packages (Gold, Silver, Bronze), track deliverable fulfillment, and manage exhibitor logistics—all from the same system. The integrated approach ensures sponsor logos, booth assignments, and vendor details are never siloed, providing a unified management experience for high-stakes, high-revenue events.

Food Festivals & Community Events

Food festivals with strict health compliance needs and community events with varied participant types benefit from Vendor Space's organized workflow. Organizers can build forms to collect specific certificates (like insurance or health permits), use the digital contract feature for liability waivers, and manage a mix of food trucks, craft vendors, and community booths on a single map, simplifying the complex coordination required for public, multi-vendor gatherings.

Pop-Up Shop & Retail Market Coordination

Pop-up market organizers who frequently change venues and vendor lineups leverage Vendor Space for its speed and flexibility. They can clone event templates, set up new events in under 15 minutes, and instantly share a professional registration page. The visual booth mapping is crucial for unique, non-standard spaces, ensuring optimal layout planning and vendor satisfaction for temporary, high-turnover events.

Dokta offers simple, transparent pricing with one straightforward subscription per plan and no hidden modules or surprise fees.

Discovery: €0/month. Perfect for starting out. Includes 15 documents/month, 5 pages max per document, a free invoice generator, and an unlimited client database. No credit card required.

Starter: €9/month. Designed for auto-entrepreneurs. Includes 50 documents/month, 20 pages per document, automated payment reminders, expense tracking, CSV accounting export, and email support. Comes with a 14-day free trial.

Freelance: €12/month. The popular plan for freelancers with recurring contracts. Includes 100 documents/month and all Starter features, plus tools tailored for Time & Materials billing and automated monthly invoicing.

Vendor Space offers a radically simple and transparent pricing model designed for growth. There are no monthly subscriptions, no hidden fees, no upsells, and no contracts. The platform is completely free to use for unlimited events, vendors, and features. The company only succeeds when you do, charging a flat 6% transaction fee exclusively when payments are processed through the integrated Stripe system. This covers access to the entire platform, including vendor management, booth mapping, sponsor tracking, digital contracts, analytics, and the vendor portal. You can start for free with no credit card required.

Stop wrestling with paperwork and start reclaiming your time. Dokta is the AI-powered document command center built exclusively for the modern solopreneur, freelancer, and SMB. It's not just another filing cabinet; it's an intelligent engine that automates the entire document lifecycle. Simply drop any invoice, quote, or contract—whether a photo, scan, or PDF—and Dokta's advanced AI reads, classifies, and extracts critical data like amounts, due dates, and client details in under 60 seconds. From there, it takes action: generating professional invoices and quotes, tracking payments, sending automated reminders for late invoices, managing contract deadlines, and even creating tasks directly from your documents. It builds your client database automatically, gives you a real-time view of your cash flow, and exports clean data for your accountant. Designed for GDPR compliance and hosted securely in Europe, Dokta is the battle-tested solution that eliminates lost files, missed deadlines, and tedious admin nights. For freelancers, consultants, contractors, and growing businesses, Dokta puts AI at the heart of your operations, so you can focus on your craft, not your paperwork.

Vendor Space is the battle-tested, all-in-one vendor management platform engineered to replace the chaotic mess of spreadsheets, endless email threads, and manual payment tracking that plague event organizers. Built by an event organizer for event organizers, it consolidates the entire vendor lifecycle into a single, powerful command center. From crafting custom registration forms and mapping booth layouts with drag-and-drop ease to generating digital contracts and collecting payments via Stripe, every critical task is handled in one dashboard. Unlike fragmented solutions, it even integrates sponsor management seamlessly, ensuring paid partnerships are tracked alongside vendor data, not in a separate, forgotten system. The platform empowers organizers to launch events in minutes, not days, offering vendors a professional self-serve portal for applications and payments. With a bold pricing model that eliminates monthly subscriptions and setup fees, Vendor Space charges a simple, flat 6% transaction fee only when you get paid. This is not just another software tool; it's a strategic upgrade that transforms administrative overhead into streamlined operational control, proven to cut event setup time by up to 80% and reclaim dozens of hours per event.

How does Dokta's AI analysis work?

Dokta uses a combination of Optical Character Recognition (OCR) to read text from your documents and advanced AI models (specifically Claude by Anthropic) to understand the context. The AI is trained to classify document types (invoice, quote, contract), identify key fields like totals, dates, and parties involved, and extract this data with high accuracy—all in under 60 seconds. You simply upload, and Dokta does the rest.

Is my data secure and compliant with European regulations?

Absolutely. Dokta is built with security and compliance as a core priority. All data is 100% GDPR compliant and hosted on secure servers within Europe (AWS Paris). Your documents and information are protected with AES-256 encryption, ensuring that your sensitive business and client data remains private and secure according to the strictest European standards.

What happens if I exceed my document limit on my plan?

If you exceed your monthly document limit, you will be notified. You can then choose to upgrade your plan to a higher tier with a larger document allowance to continue processing documents seamlessly. The system is designed to be transparent, so you can always monitor your usage within the application dashboard.

Can I try Dokta for free before committing?

Yes. Dokta offers a generous free "Discovery" tier that allows you to process up to 15 documents per month at no cost and without requiring a credit card. This includes access to the free invoice generator and unlimited client database. You can also start a 14-day free trial of any paid plan to test all premium features like automated reminders and accounting exports before making a financial commitment.

How quickly can I set up my first event?

Most organizers have their first event live and accepting applications within 15 minutes. The process involves creating your event, configuring booth options and pricing, and instantly generating a shareable vendor registration page. There is no technical setup or lengthy onboarding required, allowing you to move from idea to execution at unprecedented speed.

Can vendors apply and pay directly through Vendor Space?

Absolutely. Vendors can discover your event via a public event page, submit a complete application with all required information and documents, and securely pay any associated fees in a single, integrated flow. You then review and approve applications directly from your dashboard, creating a seamless, professional experience that eliminates manual data entry and payment chasing on your end.

What payment processors are supported?

Vendor Space currently offers direct, native integration with Stripe for secure payment processing, handling everything from credit card transactions to real-time revenue tracking. Additional integrations, such as with Square, are listed as coming soon, indicating the platform's commitment to expanding payment flexibility for organizers.

Is there a monthly subscription or contract?

No. Vendor Space operates on a simple, performance-based pricing model with zero monthly fees, no setup costs, and no contracts. The platform is free to use, and the only charge is a flat 6% transaction fee applied only when you successfully process a payment through the system. This aligns our success directly with yours.

Dokta is an AI-powered document management platform designed to automate the entire document lifecycle for freelancers, solo entrepreneurs, and SMBs. It belongs to the competitive category of business automation and financial admin tools, where efficiency and accuracy are paramount. Users often explore alternatives for various reasons, such as budget constraints, specific feature requirements not covered, or a need for integration with other platforms. Some may seek tools with different pricing models, more extensive automation, or a broader ecosystem beyond core document handling. When evaluating alternatives, focus on core capabilities: robust AI data extraction accuracy, seamless automation of invoicing and reminders, real-time financial tracking, and strong data security compliance. The right tool should eliminate administrative drag, not just digitize it.

Vendor Space is a specialized vendor management platform designed for event organizers. It belongs to the event technology and business operations category, providing a centralized hub to manage the entire vendor lifecycle from application to event day. This eliminates the chaos of spreadsheets, scattered emails, and manual payment tracking. Organizers often explore alternatives for a few key reasons. Some may need a platform with different pricing models, such as a monthly subscription instead of a per-transaction fee. Others might require more advanced features, like deep integrations with specific accounting software or complex floor plan design tools that go beyond basic booth mapping. The specific scale and type of events can also dictate different platform needs. When evaluating other options, focus on the core pain points you need to solve. Prioritize a platform that truly consolidates your workflow instead of creating new silos. Scrutinize the total cost of ownership, including any hidden fees for features or support. Finally, ensure the tool is built with real event-day logistics in mind, not just backend administration.