Draftsheet AI

Draftsheet AI is a passive time capture platform built exclusively for law firms to eliminate the chronic underbilling that costs the industry over 12% of revenue annually. Unlike generic time trackers that rely on manual timers, forms, and lawyer discipline, Draftsheet AI installs silently on each fee earner's machine with a single click and runs in the background without any user interaction. It observes which documents are open, which applications are active, and which matters are in focus throughout the day, capturing active application names, window titles, browser tab titles and domains, calendar event details, and timestamps. Crucially, it never records keystrokes, screenshots, file contents, email body text, full URLs, or clipboard contents, making it fully DPA compliant and secure. For managing partners, Draftsheet AI provides real-time revenue reporting that shows exactly what work was done, how much of that was billed, and where leakage is happening across the firm. The average fee earner under-reports 48 billable minutes per day, which at £250 per hour translates to £48,000 lost per fee earner each year. For a 20-lawyer firm, that is roughly £660,000 in lost revenue annually. Draftsheet AI recovers that time by auto-generating pre-filled time entries that fee earners review and approve in under 10 minutes at end of day, then push directly to billing systems like Clio, LEAP, and others. It is designed for sole practitioners, small firms, and mid-sized firms who want to stop leaving money on the table without adding administrative burden to their lawyers.

Silent Passive Time Capture

Draftsheet AI installs on each lawyer's machine with one click and runs silently in the background with no timers, no interruptions, and nothing for the fee earner to do but their job. The desktop agent captures activity every few seconds, observing which documents are open, which applications are active, and which matters are in focus. It records active application names, window and document titles, browser tab titles and domains, calendar event titles and duration, and active or idle timestamps. This eliminates the need for lawyers to remember to start and stop timers or reconstruct their day from memory, directly addressing the root cause of underbilling.

AI Timesheet Generation with Learning Model

At end of day, the fee earner clicks Report and the AI groups captured activity into logical sessions, matches those sessions to clients and matters, assigns appropriate billing codes, and writes professional narratives for each entry. Every edit the fee earner makes, whether a client reassignment, billing code correction, or narrative tweak, retrains their personal AI model. This means the system gets more accurate and efficient for each individual user every single day, reducing review time and increasing the quality of auto-generated entries over time.

Revenue Reporting and Leakage Dashboard

Managing partners and practice managers get a real-time view of firm-wide billing performance that shows hours captured, approved, and exported per fee earner, utilisation rates by individual and team, billed versus recorded time with leakage at a glance, and breakdowns by client and matter. The dashboard updates in real time as entries are approved, giving leadership the numbers they need before month-end scramble. This transforms time tracking from an individual administrative chore into a strategic firm-wide revenue management tool.

Direct Billing System Integrations

Draftsheet AI is built end-to-end for legal billing, not a generic tracker with a law firm skin. It integrates directly with major legal practice management and billing systems including Clio, LEAP, and others. Approved time entries push directly into these systems with one click, eliminating double data entry and manual transfer errors. The integration ensures that captured time flows seamlessly into existing billing workflows, invoices, and accounting processes without disrupting established firm operations.

Recovering Lost Billable Hours from Ad Hoc Work

Lawyers frequently perform valuable billable work that falls through the cracks of traditional time tracking: a client call that runs long, a document reviewed between meetings, an email thread that quietly takes forty minutes, or a quick research session during lunch. Draftsheet AI captures all of this activity automatically without the lawyer having to remember to log it. The AI groups these ad hoc sessions, matches them to the correct client and matter, and presents them for approval, ensuring that every billable minute is recovered and invoiced.

Eliminating End-of-Day Memory Reconstruction

The typical lawyer sits down at end of day to log time and must reconstruct their activities from memory, leading to forgotten tasks, inaccurate time estimates, and systematic underbilling of 48 minutes per day on average. Draftsheet AI eliminates this entirely by providing a complete, accurate record of every application, document, and browser tab the lawyer engaged with throughout the day. The fee earner simply reviews, approves, and pushes entries to billing in under 10 minutes, turning a painful daily ritual into a quick verification process.

Providing Managing Partners with Billing Visibility

Managing partners often have no visibility into what work their fee earners are actually doing versus what is being billed. Draftsheet AI provides a real-time dashboard showing hours captured, approved, and exported per fee earner, utilisation rates, and leakage at a glance. This allows partners to identify underperforming fee earners, spot teams with high leakage, and make data-driven decisions about staffing, pricing, and firm strategy. It transforms time tracking from an individual compliance issue into a firm-wide revenue optimisation tool.

Onboarding New Fee Earners and Associates

New lawyers and associates often struggle with time tracking discipline, leading to significant underbilling during their first months or years at the firm. Draftsheet AI removes this learning curve entirely by capturing all activity passively and auto-generating entries. The AI learning model adapts to each new user's work patterns, client assignments, and billing preferences over time. This ensures that new fee earners start billing accurately from day one without requiring extensive training or constant reminders about time tracking procedures.

Does Draftsheet AI capture keystrokes, screenshots, or document contents?

No. Draftsheet AI is designed to watch the clock, not your content. The desktop agent never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs or query strings, or clipboard contents. It only captures active application names, window and document titles, browser tab titles and domains, calendar event titles and duration, and active or idle timestamps. All activity logs are encrypted, and the system is fully DPA compliant.

How long does it take to set up Draftsheet AI for a firm?

Setup is fast and easy. The desktop agent installs on each lawyer's machine with a single click and runs silently in the background with no configuration required. There are no timers to set up, no forms to fill, and no complex integrations to configure. Draftsheet AI offers a free pilot period so firms can test the system with zero risk and no setup fees. The system starts capturing activity immediately upon installation.

How does Draftsheet AI match activity to the correct client and matter?

Draftsheet AI uses a combination of calendar event data, document and window titles, browser tab domains, and the firm's imported client and matter list to intelligently match captured activity to the correct billing context. The AI groups related activity into sessions and assigns billing codes automatically. Each time a fee earner corrects a match or reassigns an entry, their personal AI model learns and improves, making future matches more accurate over time.

Can Draftsheet AI integrate with our existing billing system?

Yes. Draftsheet AI is built specifically for legal billing workflows and integrates directly with major legal practice management systems including Clio, LEAP, and others. Approved time entries can be pushed directly into these systems with one click, eliminating double data entry and manual transfer errors. The Firm plan includes direct billing system integrations as a standard feature, while the Solo plan supports CSV and PDF export for manual import into billing systems.