Invoice Guru

Invoice Guru is the battle-tested, mobile-first invoicing weapon built exclusively for tradespeople and on-site service businesses. While other tools chain you to a desk, Invoice Guru is engineered for the real world, empowering painters, plumbers, electricians, and contractors to conquer admin from their phone. Its core mission is to obliterate paperwork and reclaim your time through ruthless speed and intelligent automation. Create and send professional, compliant invoices in under 60 seconds, track payments in real-time, and automate the tedious tasks that eat into your profits. With smart features like AI-powered OCR receipt scanning, automatic bank reconciliation, and built-in compliance for regulations like UK MTD and Poland's KSeF, Invoice Guru isn't just another app—it's a strategic partner built by a tradesperson who has been in your boots. Stop adapting to generic software and start using a tool that adapts to you.

Lightning-Fast, Mobile-First Invoice Creation

Ditch the clipboard and desktop. Invoice Guru's intuitive mobile interface lets you generate and send a fully branded, professional invoice in less than a minute directly from a job site. Pre-filled client details, automatic VAT calculations, and seamless addition of line items mean you get paid faster, not buried in paperwork.

AI-Powered OCR Receipt Scanner

Eliminate manual data entry and lost receipts forever. Simply snap a photo of any paper receipt, and Invoice Guru's advanced AI instantly reads and extracts all key details—vendor, date, amount, tax—saving it as a categorized expense. This turns hours of weekly admin into a task of seconds, keeping your expense tracking flawless.

Smart Bank Integration & Payment Matching

Stop cross-referencing bank statements. Connect your business account securely, and Invoice Guru automatically imports transactions and matches them to your unpaid invoices. This real-time reconciliation shows you exactly who has paid and what's overdue, giving you crystal-clear financial control without the manual hunt.

Future-Proof Tax Compliance (MTD, KSeF)

Built for the evolving regulatory landscape, Invoice Guru has upcoming mandates like Making Tax Digital (MTD) for the UK and Poland's KSeF system baked into its core. You won't need to panic-switch tools when rules change; your invoicing software is already prepared, ensuring you stay 100% compliant without extra cost or complexity.

The On-Site Tradesperson Closing a Job

A plumber finishes a repair. Instead of promising to "send the invoice later," they open Invoice Guru on their phone, select the client from their list, add the service items, and hit send before leaving the property. The client receives a professional PDF instantly, enabling faster payment and projecting a highly professional image.

The Small Business Owner Managing Cash Flow

A painting company owner uses the bank integration and dashboard to see all outstanding invoices and automatically matched payments at a glance. They can immediately identify late payers and send automated reminders, proactively managing their cash flow without spending their evening chasing payments manually.

The Contractor Tracking Expenses for Tax Time

An electrician collects receipts for materials, fuel, and tools throughout the week. Using the OCR scanner, they instantly digitize and categorize each one. Come tax season or accountant review, all expenses are perfectly organized and reported, maximizing claimable deductions and saving hours of administrative chaos.

The Service Business Expanding Across Borders

A UK-based decorator gets a project for a client in Poland. Using Invoice Guru, they can easily issue an invoice in Polish currency (PLN) with compliant Polish formatting and tax details for KSeF, all from the same app they use for domestic work. This multi-currency, multi-language capability supports seamless international service.

Is Invoice Guru really compliant with HMRC's Making Tax Digital (MTD)?

Yes, absolutely. Invoice Guru is designed from the ground up for MTD compliance. It maintains digital records in the required format and will provide seamless, direct submission capabilities to HMRC for VAT returns when the legislation expands, ensuring tradespeople are fully prepared and avoid penalties.

How does the bank integration work, and is it safe?

Bank integration uses secure, read-only connections via established financial data providers (like open banking APIs). Invoice Guru never sees your login credentials and cannot make transactions. It only imports transaction data to match against your invoices, using bank-level encryption to keep your financial data completely secure.

Can I use Invoice Guru on a computer as well as my phone?

While Invoice Guru is built with a mobile-first, on-the-go philosophy for core invoicing, it offers a full-featured web dashboard. This allows you to manage clients, view advanced reports, and handle deeper administrative tasks from any computer, giving you flexibility while keeping the power in your pocket.

What happens if I need to issue a quote or estimate before a job?

Invoice Guru includes full quote and estimate functionality. You can create professional, branded quotes in seconds on your phone, send them to clients, and then with one tap, convert an accepted quote directly into a final invoice, saving you from double data entry and streamlining your entire workflow from lead to payment.

Invoice Guru offers simple, transparent pricing with no hidden fees. Plans are tailored to grow with your business. The Starter Plan is Free Forever for up to 10 invoices. The Basic Plan at €9.99/month unlocks unlimited invoices, client management, multi-currency support, and e-invoicing. The Pro Plan at €14.99/month is the most popular, adding full automation: bank integration, AI OCR receipt scanning, automatic payment reminders, MTD submissions, and advanced reporting. An optional Job Survey/Trades Module is available for €6.99/month (+VAT). Annual billing saves 20%. All paid plans include a 10-day free trial.