Fieldtics vs Invoice Guru

Smart Job Scheduling & Dispatch

Fieldtics transforms chaotic scheduling into a strategic advantage. Drag-and-drop visual schedulers allow dispatchers to assign jobs in seconds, automatically considering technician location, skill set, and availability. Real-time updates sync instantly to field crews via the mobile app, eliminating phone tag and missed appointments. This feature provides a single source of truth for every job's status, ensuring your team is always on the same page and customers are kept informed, drastically reducing downtime and improving on-time performance.

Integrated CRM & Customer Management

Forget scattered contact lists and lost communication history. Fieldtics features a powerful, built-in Customer Relationship Management (CRM) system that centralizes every client interaction. Track leads from initial inquiry, store detailed service histories, manage customer notes, and log all communications in one secure place. This 360-degree customer view enables personalized service, fosters loyalty, and turns one-time jobs into lucrative, recurring revenue streams through targeted follow-ups and maintenance reminders.

Automated Invoicing & Payment Processing

Chasing payments ends here. Fieldtics streamlines your cash flow with professional, branded invoices that can be created and sent in moments directly from a completed job entry. The platform's crown jewel is automated recurring invoicing for maintenance contracts or subscription services. Integrated payment processing allows customers to pay instantly online via credit card or ACH, putting money in your bank faster and eliminating the administrative nightmare of manual billing and collections.

Real-Time Field Mobility & Tracking

Empower your field team with the Fieldtics mobile app, a powerhouse tool that keeps operations moving outside the office. Technicians can view their daily schedule, access job details and customer history, track time and materials on-site, capture customer signatures, and submit photos and notes—all in real time. This live data feed back to the office dashboard provides unparalleled visibility into job progress, expense tracking, and team productivity, enabling informed decision-making on the fly.

Lightning-Fast, Mobile-First Invoice Creation

Ditch the clipboard and desktop. Invoice Guru's intuitive mobile interface lets you generate and send a fully branded, professional invoice in less than a minute directly from a job site. Pre-filled client details, automatic VAT calculations, and seamless addition of line items mean you get paid faster, not buried in paperwork.

AI-Powered OCR Receipt Scanner

Eliminate manual data entry and lost receipts forever. Simply snap a photo of any paper receipt, and Invoice Guru's advanced AI instantly reads and extracts all key details—vendor, date, amount, tax—saving it as a categorized expense. This turns hours of weekly admin into a task of seconds, keeping your expense tracking flawless.

Smart Bank Integration & Payment Matching

Stop cross-referencing bank statements. Connect your business account securely, and Invoice Guru automatically imports transactions and matches them to your unpaid invoices. This real-time reconciliation shows you exactly who has paid and what's overdue, giving you crystal-clear financial control without the manual hunt.

Future-Proof Tax Compliance (MTD, KSeF)

Built for the evolving regulatory landscape, Invoice Guru has upcoming mandates like Making Tax Digital (MTD) for the UK and Poland's KSeF system baked into its core. You won't need to panic-switch tools when rules change; your invoicing software is already prepared, ensuring you stay 100% compliant without extra cost or complexity.

Streamlining Operations for a Growing HVAC Company

An HVAC business struggling with missed calls, scheduling errors, and slow invoicing uses Fieldtics to consolidate its operations. The dispatcher uses the smart scheduler to efficiently route technicians based on proximity and expertise. Techs receive job details instantly on their mobile app, log parts used, and collect digital signatures upon completion. The office automatically generates and sends an invoice from the job data, with a payment link for instant settlement. This seamless flow reduces administrative work by 50% and improves cash flow cycles.

Managing Recurring Contracts for a Commercial Cleaning Service

A commercial cleaning service with dozens of monthly contracts manually creates invoices, leading to errors and delayed payments. By implementing Fieldtics, they automate their entire recurring billing process. Contracts are set up once in the system, and invoices are sent automatically on a predefined schedule. Customers pay online, and payments are reconciled automatically. This use case eliminates manual billing days, ensures consistent cash flow, and allows the owner to focus on acquiring new clients instead of managing paperwork.

Centralizing Customer Communication for a Plumbing Business

A plumbing company using separate tools for calls, scheduling, and customer notes finds information constantly gets lost. With Fieldtics' integrated CRM, every customer call, email, and service visit is logged against the client's profile. When a repeat customer calls, the office staff has immediate access to the full service history, enabling personalized and efficient service. This centralized communication hub enhances customer satisfaction, reduces service time, and builds a reputation for reliability and attentiveness.

Enhancing Field Accountability for an Electrical Contractor

An electrical contractor needs better visibility into field operations, including time-on-job and material usage. By deploying Fieldtics, technicians clock in and out of jobs directly through the mobile app, providing accurate labor tracking. They log all materials used from their truck stock or purchases, which are automatically categorized for job costing and inventory management. This use case provides the owner with precise data on project profitability, prevents revenue leakage, and ensures accurate client billing for all time and materials.

The On-Site Tradesperson Closing a Job

A plumber finishes a repair. Instead of promising to "send the invoice later," they open Invoice Guru on their phone, select the client from their list, add the service items, and hit send before leaving the property. The client receives a professional PDF instantly, enabling faster payment and projecting a highly professional image.

The Small Business Owner Managing Cash Flow

A painting company owner uses the bank integration and dashboard to see all outstanding invoices and automatically matched payments at a glance. They can immediately identify late payers and send automated reminders, proactively managing their cash flow without spending their evening chasing payments manually.

The Contractor Tracking Expenses for Tax Time

An electrician collects receipts for materials, fuel, and tools throughout the week. Using the OCR scanner, they instantly digitize and categorize each one. Come tax season or accountant review, all expenses are perfectly organized and reported, maximizing claimable deductions and saving hours of administrative chaos.

The Service Business Expanding Across Borders

A UK-based decorator gets a project for a client in Poland. Using Invoice Guru, they can easily issue an invoice in Polish currency (PLN) with compliant Polish formatting and tax details for KSeF, all from the same app they use for domestic work. This multi-currency, multi-language capability supports seamless international service.

Fieldtics offers straightforward, tiered pricing designed to scale with your business, starting with a powerful free tier to get you operational immediately.

Starter: Free Forever. This plan includes unlimited client management, core job scheduling tools, the integrated CRM system, and full access to the web and mobile applications. It's ideal for new businesses or small teams needing to organize their operations without upfront cost. No credit card is required to start.

Professional: $29 per user/month. Building on the Starter plan, this tier unlocks the complete operational toolkit for growing businesses. It adds full invoicing and online payment processing capabilities, detailed expense and income tracking for profitability insights, and advanced scheduling features. This is the go-to plan for businesses serious about streamlining their entire quote-to-cash cycle.

Business: Custom Pricing. For larger enterprises or businesses with unique workflows, the Business plan includes all Professional features plus custom functionality development, priority customer support, and a dedicated account manager. Pricing is tailored based on specific requirements, team size, and desired customizations.

Invoice Guru offers simple, transparent pricing with no hidden fees. Plans are tailored to grow with your business. The Starter Plan is Free Forever for up to 10 invoices. The Basic Plan at €9.99/month unlocks unlimited invoices, client management, multi-currency support, and e-invoicing. The Pro Plan at €14.99/month is the most popular, adding full automation: bank integration, AI OCR receipt scanning, automatic payment reminders, MTD submissions, and advanced reporting. An optional Job Survey/Trades Module is available for €6.99/month (+VAT). Annual billing saves 20%. All paid plans include a 10-day free trial.

Fieldtics is the battle-tested, all-in-one command center engineered specifically for service businesses that are tired of juggling disjointed tools and drowning in operational chaos. This isn't just another scheduling app; it's a comprehensive operational platform built to dominate the entire workflow from the first customer call to the final, paid invoice. Fieldtics empowers plumbing, electrical, cleaning, landscaping, and HVAC businesses to replace complexity with ruthless efficiency. Its core value proposition is simple: consolidate every critical tool into one synchronized system. By unifying smart job scheduling, seamless CRM, effortless invoicing, and instant payment processing, Fieldtics delivers the clarity and control business owners need to scale effectively. With robust web and mobile apps, your entire team—office staff and field technicians—stays connected with real-time updates, ensuring nothing falls through the cracks. The platform's flexibility allows for deep customization of branding and workflows, while powerful integrations automate data flow with your existing tools. In a market of partial solutions, Fieldtics stands as the complete, unified front for serious service businesses ready to grow.

Invoice Guru is the battle-tested, mobile-first invoicing weapon built exclusively for tradespeople and on-site service businesses. While other tools chain you to a desk, Invoice Guru is engineered for the real world, empowering painters, plumbers, electricians, and contractors to conquer admin from their phone. Its core mission is to obliterate paperwork and reclaim your time through ruthless speed and intelligent automation. Create and send professional, compliant invoices in under 60 seconds, track payments in real-time, and automate the tedious tasks that eat into your profits. With smart features like AI-powered OCR receipt scanning, automatic bank reconciliation, and built-in compliance for regulations like UK MTD and Poland's KSeF, Invoice Guru isn't just another app—it's a strategic partner built by a tradesperson who has been in your boots. Stop adapting to generic software and start using a tool that adapts to you.

Is there really a free plan, and what are its limits?

Yes, Fieldtics offers a genuinely free-forever Starter plan with no credit card required to sign up. This plan is designed for businesses to fully experience the core platform without financial risk. It includes unlimited client management, essential job scheduling capabilities, the integrated CRM, and access to both web and mobile apps. It provides substantial value for solopreneurs or small teams starting their digitization journey, with upgrades available for advanced features like invoicing and advanced analytics.

How does Fieldtics compare to using separate scheduling and invoicing apps?

Fieldtics is built to eliminate the friction and data silos created by using a patchwork of separate apps. While individual apps might handle one function well, they create chaos when data doesn't sync—requiring double entry, causing communication gaps, and hiding your business's true performance. Fieldtics wins this head-to-head by providing a natively unified system where every action, from scheduling to payment, updates a single shared record. This integration automates workflows, provides a holistic business view, and saves countless hours lost to manual reconciliation.

Can I customize Fieldtics to match my business's branding?

Absolutely. Fieldtics is engineered for flexibility, allowing you to white-label the platform to feel like a native extension of your business. You can fully customize your dashboard layout, upload your company logo, apply your brand colors, and even tailor client-facing menus and communication templates. This level of customization ensures that every interaction—from emailed quotes and invoices to the customer portal—reinforces your professional brand identity, not Fieldtics'.

Does Fieldtics integrate with other software like accounting tools?

Yes, Fieldtics is designed as a connected hub, not a walled garden. It offers seamless integrations with popular accounting software (like QuickBooks and Xero), payment gateways, and other essential business tools. These integrations automate critical workflows, such as syncing invoices and payments directly to your general ledger, eliminating error-prone manual data entry. This ensures your financial data is centralized, accurate, and always up-to-date across your entire tech stack.

Is Invoice Guru really compliant with HMRC's Making Tax Digital (MTD)?

Yes, absolutely. Invoice Guru is designed from the ground up for MTD compliance. It maintains digital records in the required format and will provide seamless, direct submission capabilities to HMRC for VAT returns when the legislation expands, ensuring tradespeople are fully prepared and avoid penalties.

How does the bank integration work, and is it safe?

Bank integration uses secure, read-only connections via established financial data providers (like open banking APIs). Invoice Guru never sees your login credentials and cannot make transactions. It only imports transaction data to match against your invoices, using bank-level encryption to keep your financial data completely secure.

Can I use Invoice Guru on a computer as well as my phone?

While Invoice Guru is built with a mobile-first, on-the-go philosophy for core invoicing, it offers a full-featured web dashboard. This allows you to manage clients, view advanced reports, and handle deeper administrative tasks from any computer, giving you flexibility while keeping the power in your pocket.

What happens if I need to issue a quote or estimate before a job?

Invoice Guru includes full quote and estimate functionality. You can create professional, branded quotes in seconds on your phone, send them to clients, and then with one tap, convert an accepted quote directly into a final invoice, saving you from double data entry and streamlining your entire workflow from lead to payment.

Fieldtics is a comprehensive field service management platform designed to eliminate operational chaos for service businesses. It brings together job scheduling, CRM, invoicing, and payments into a single, streamlined system for both office and field teams. Users often explore alternatives for several key reasons. They might need a platform with a different pricing structure, more specialized features for their specific trade, or a different balance between power and simplicity. The need for deeper integrations with existing accounting or marketing tools can also prompt a search for other solutions. When evaluating alternatives, focus on core operational needs. Look for robust scheduling and dispatch, integrated customer management, and flexible invoicing. The ideal platform should grow with your business, offer reliable mobile access for technicians, and centralize data to provide the clarity needed to scale effectively.

Invoice Guru is a mobile-first invoicing app built specifically for tradespeople and small service businesses. It belongs to the category of on-the-go financial tools designed for speed and simplicity, allowing users to create professional invoices directly from a job site in under 60 seconds. Users often explore alternatives for various reasons, such as budget constraints, the need for more complex accounting features, or a preference for desktop-focused platforms. Some may seek different pricing models or integrations that better suit their existing business workflow. When evaluating other options, it's crucial to consider your primary work environment—mobile or desktop—and the specific compliance needs for your region. Look for tools that genuinely save you time on admin, offer clear payment tracking, and can adapt to changing tax regulations without forcing you to switch systems later.